The trick to adding pictures is that you have to have TWO files for each picture. One file will contain the entire image, but in a reduced file size (both in terms of pixels and in terms of bytes in the file itself). I call this the main image. The second file, called a thumbnail, will contain a crop of just the face of the person - this file will be small in terms of pixels and very small in terms of filesize - or number of bytes for the file. In the system, clicking on the thumbnail opens the main image.
Here's how you create the two files from an original photo file.
First, I use Irfanview to crop tight around the face. You can get the program free here: http://www.irfanview.com/
Open the original file in Irfanview. Click the mouse near the top left of the face and drag to the bottom right of the face. Don't worry about getting it perfect the first time because once you do this, you can click on any of the four sides of the box and drag them until you're happy with the selection. Then on the menu choose Edit, Crop Selection. Then save the file - File, Save As - and name it something that includes the word cropped and end with .jpg.
Then use the Easy Thumbnails program to reduce the size of the picture AND reduce the size of the file itself. You can get Easy Thumbnails for free at http://www.fookes.com/ezthumbs/
Start Easy Thumbnails. Click on the Files tab and use the "Look in" and click on the directory where your cropped image file is stored. Then in the box below, click one time on the filename of the picture to highlight it. Now click on the Settings tab and choose Max width of 200, Max height of 200, Filesize Shrink to fit, Algorithm Smart, Prefix/sufix tn_ , New name Auto detect and JPEG quality 70. The remaining choices should be 0. If you highlighted only one image file in the Files tab, then you should be able to click on the Make button on the bottom right of the screen.
The system will now create the thumbnail file for you, and name it tn_ followed by the original file name. This file is no more than 200 x 200 pixels, shows only the face - and the filesize is tiny. This will be the second file you will upload to the system.
For the main image to upload, use Easythumbnails, - but don't crop the original picture, but this time set the maximum width/height to 1024 x 768 and quality at 70%. When you click Make, the resulting file will have a great view on the screen, but with a much smaller file size. This will be the first file you upload.
Now that you have the two files ready to upload, in the phpGedView system, start on an Individual, then click on the Media tab. Scroll down near the bottom and click on the link "Add a new Media item" When you click on Add Media, you get a window with several fields.
The first field is labeled "Media file to upload". This is the main image file you created with max pixels of 1024 x 768 using Easythumbnails. The second field is labeled "Thumbnail to upload". This is going to be the thumbnail image you created, that is cropped tight around the face and no larger than 200 x 200 pixels. Skip the next three fields, "File name on server," "Folder name on server," and "Format". In the "Type" field choose Photo. In the "Title" field, I suggest the people's names, the location and date of the picture. Skip the next two fields, "Hewbrew" and "Romanized". In the next field, "Highlighted Image" if this is the one picture that you want associated with an individual on most of the system screens, the choose "Yes". Otherwise leave it blank. Skip the last field, "Use this image as the thumbnail".
Then click on "Save". It will take a little while while the two files are uploaded into the system. Once the upload is complete, the individual's screen refreshes and you see the second file - the thumbnail.
On any screen where the thumbnail is displayed, click on the thumbnail and the larger, main file will load. If you make a mistake, don't use the same filenames on another upload - that will just cause frustration.
Good luck, it takes a little while to get the hang of it, but once you do, it's not hard.